Batch Receipt Processing

Batch Receipt entries, whether entered manually, scanned, or loaded from a lockbox file, must be processed to become online receipts.

If you need to make changes to receipts that were scanned or loaded from a lockbox, you can manually enter your changes.

Procedural Overview

The following procedures must be completed in the order they are listed in to process batch receipts:

• Batch Edit List - Generates the batch edit list to allow changes to be made to the batch.

• Apply Batch Receipts - Applies payment to batch receipts.

• Update Batch to Online - Generates the update batch to online report, assigns receipt numbers and creates an online invoice for each payment in the batch.

• Detail Receipt Listing - Generates the detail receipt listing report.

• Purge Batch Receipt Data - Purges batch receipt data. This is an optional procedure.

Generate a Batch Edit List

1. Select Billing & Receipts > Cash Receipts > Batch > Batch Edit List to display the Batch Edit List page.

2. Enter information as needed in the Selection Criteria section, and click OK. For details, refer to the descriptions below.

3. In the Print window, specify how to generate the report, and click OK. The report's default file name is _r_rmbedit.rpt{_}.

Batch Edit List Page Fields Section

Apply Payments to a Batch

1. Select Billing & Receipts > Cash Receipts > Batch > Apply Batch Receipts to display the Register Access page.

2. Enter the same register number and password used to generate the batch edit list, and then click OK to display the Apply Batch Receipts page.

3. On the Action Bar, click Apply.

4. Enter information as needed, and click OK to apply the payment to the receipts in the batch. For details, refer to the descriptions below. After applying the payment, generated batch edit lists display an asterisk next to each item that was applied.

Apply Batch Receipts Page Fields Section

Update a Batch to Online

1. Select Billing & Receipts > Cash Receipts > Batch > Update Batch to Online to display the Register Access page.

2. Enter the same register number and password used to generate the batch edit list, and click OK to display the Update Batch To Online page.

3. Enter information as needed, and click OK. For details, refer to the descriptions below.

4. In the Confirmation dialog, click Yes to print the report. Otherwise, click No to update and skip the report.

5. In the Print window, specify how to generate the report, and click OK. The report's default file name is _r_prtrpt.prt{_}. This also assigns receipt numbers and creates an online invoice for each payment in the batch. After updating the batch, the batch edit lists generated display more detailed information about the payer.

Update Batch Page Fields Section

Generate a Detail Receipt Listing Report

1. Choose the Detail Receipt Listing page.

2. Enter the criteria used to generate the batch edit list, then click OK.

3. Specify how to generate the report, then click OK. The report's default file name is rec_dtl.rpt.

Purge Batch Receipt Data

1. Choose the Purge Batch Receipt Data page.

2. Enter the register number, purge date, and batch number to purge, then click OK.

3. Click Yes.

Purge Batch Receipt Data Page Fields Section