This section describes the procedure to process pending transactions in Student Activities. The Student Activities List reflects the newly posted transactions in the totals and displays the updated status after transactions have been posted and reconciled following the procedures below.
Post Transactions in Student Activities
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Choose the Student Activities List page.
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Select the Location Activity Title Code checkbox to display the Post Transactions menu. You may select more than one code.
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Click Options.
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Choose Post Transactions.
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On the Post Transactions page, select the transactions to post.
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Click Post Transactions.
If the Approvals for Non-PO payments checkbox is selected in the Fund Accounting profile, the Student Activities Post to Batch Payables will not occur if the Location Activity does not have a default approval group. The batch payable edit report will report an error if the approval group is blank in the batch payable entry.
To review or adjust the approval flag, from the System Administration menu select Administration. In the Profiles menu, choose Fund Accounting Profile. Click the Accounts Payable tab. In the Accounts Payable section, select or clear Approval for Non-PO Payments.
Post Transactions in Fund Accounting
After posting transactions in Student Activities, use Fund Accounting to post the transactions to the General Ledger. The system automatically places the transactions in the appropriate Batch functions:
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Deposits (DEP): Batch Receipts
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Check Request (CHK): Batch Accounts Payable
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Manual Check (MCHK): Batch Manual Checks
After you post the transactions, the Disbursement Fund field for the Student Activity record updates with the new value.
Reconcile Transactions in Fund Accounting
After posting transactions to the General Ledger, reconcile the transactions using Bank Reconciliation.