Post Receipts - Batch Entry Page

Menu Path: Choose Fund Accounting, then choose Entry & Processing, then choose Receipts. Select Batch Receipts.

Use this page to create a batch file and add receipts to the batch. The page has three sections, but only the detail section at the bottom is used. This section includes General and Receipt Data tabs, which define the following information for the batch and its receipts:

Control Number	Payer Number	Revenue Ledger Account
Fiscal Year/Period	Receipt Number	Project Ledger Account
Reference Receivable	Receipt Description	Receipt Amount

For 20.11 and above, you can add attachments. Payer Number and Deposit/Invoice Number must have values for Attachments to be active.

Create a New Batch File and Add Receipts to the Batch

Select Fund Accounting > Entry & Processing > Receipts > Batch Receipts to display the Batch Receipts page.
Click Add New to display the Post Receipts - Batch Entry page.
In the General and Receipt Data tabs, complete the fields as indicated in the Fields section below.
Click OK to save both the receipt and the batch file:
- If the Continuous checkbox is selected, you return to the Period/Year fields so you can add the next receipt to the batch. Repeat Steps 3-4.
- If the Continuous checkbox is blank, you return to the Batch Receipts page.

Fields

Following are descriptions of the fields in the page's General and Receipt Data tabs.

General Tab

Field	Description
Control Number	Number identifying the batch. Later, you use this number in posting the batch's receipts. Character/8 At any point, you can: Enter a new number to start a new batch. You can continue to use this number to add receipts to the same batch. Enter the number of an existing batch to add receipts to this batch.
Total	Running total of all the receipts saved to the current batch, as identified by its Control Number. Display only.
Period Or Year	Fiscal period and year to associate with the receipt.
Receivable Number	Number identifying the receivable tied to the batch receipt. Information from the receivable defaults when you enter a valid receivable number. If the receipt is not tied to a receivable, use the default value, 0. The following fields only apply if you are creating a bank deposit. For details, refer to Creating Bank Deposits.
Deposit Number	Number identifying the deposit. Character/8
Deposit Date	Date that applies to the deposit.

Receipt Data Tab

Field	Description
GL Asset Account	General Ledger balance sheet account where the receivable was recorded. You cannot access this field if the receipt does not reference a receivable.
*Budget Unit*	Low organization code identifying the Revenue Ledger account to update when the receipt is posted. This field title is defined in the Fund Accounting Profile.
Account	Revenue account where the receipt is recorded, as stored in the Revenue Ledger.
*Project*	Code for the low-level project where the revenue is recorded. This field and the next only apply if you use project accounting. The field title is defined in the Fund Accounting Profile.
Account	Revenue account for recording project revenue, as stored in the Project Ledger.
Payer Number	Code identifying the source of the receipt.
Cash Account	General Ledger cash account to update when the receipt is posted. The system defaults the cash account from the Fund Accounting Profile.
Receipt Number	Number identifying the receipt. Character/30
Receipt Amount	Monetary amount received.