Project Budgets Adjustment Page

Use the Project Budgets Adjustment page to adjust budgeted amounts in your Project Ledger.

To adjust a budget, enter the amount of the adjustment, not the new total.
To increase the annual budget, enter a positive dollar amount in the Budget Adjustment field.
To decrease the annual budget, enter a negative dollar amount in the Budget Adjustment field.

When you save the adjustment, the system re-calculates all the fields affected and posts the new amounts to the Project Ledger.

Menu Path: Fund Accounting > Entry & Processing > Budget Ledgers > Project Ledger > search for and select a record > click Adjust Budget on the Action Bar

Adjusting the Budget for a Project Ledger Record

Select Fund Accounting > Entry & Processing > Budget Ledgers > Project Ledger to display the Project Budgets page.
In the Selection Criteria section, enter criteria to identify the records to list, and then click Find. To run an advanced search, use the Advanced button.
In the List section, select a record, and then click Adjust Budget to display the Project Budgets adjustment page.
Tab through the Project and Account fields to display budget information in the Current Budget, Expense/Receipts, Encumbrances/Receivables, and Balance fields.
In the Description field, enter a brief description of the adjustment.
In the Control Number field, enter a number to group this record with other adjustments (optional).
In the Budget Adjustment field, enter the amount of the adjustment, using a positive number for an increase or a negative number for a decrease.
- Only enter the adjustment. Do not enter the new (resulting) budgeted amount. For example, to decrease the Current Budget of 10,000.00 to 9,000.00, enter -1,000.00.
If you intend to adjust the next record from the Project Budgets page's List section, leave the Continuous checkbox selected. Otherwise, clear the checkbox.
Click OK to post the adjustment directly to the Project Ledger. The system calculates the new amount after you post the adjustment.
If the Continuous checkbox is selected, the next record from the Project Budgets page displays. To adjust this record, repeat Steps 4-9.
or
If you cleared the Continuous checkbox (Step 8), you return to the Project Budgets page.

Fields

Field	Description
*Project*	Low project organization whose budget is being adjusted.
Account	Project account being adjusted.
Current Budget	Annual budget for this project record.
Expense Or Receipts	Total expenditures or revenues recorded.
Encumbrances Or Receivables	Total encumbrances or receivables stored in the record.
Balance	Budgeted expenditures or revenues remaining in the fiscal year. The system calculates the balances for expenditures and revenues as follows: Expenditure Balance = Current Budget - (Expense + Encumbrances) Revenue Balance = Current Budget - (Receipts + Receivables)
Description	Brief description of the adjustment. Character/25
Control Number	Optional number to group the record with other transactions. Character/8 You can use the control number to track budget changes in the Fund Accounting > Entry & Processing > Detailed Displays > Transactions option.
Budget Adjustment	Amount for increasing or decreasing the account’s annual budget amount. Use a positive number to increase the budget or a negative number to decrease it.