Post Receivables - Batch Entry Page

Use this page to create a batch file and add receivables to the batch. The page has three sections, but only the Receivable Data detail section is used. In creating a batch in this section, you enter the following information to identify the batch and add its receivables:

Control Number	Payer Number	Revenue Ledger Account
Fiscal Year/Period	Receivable Number	Project Ledger Account
GL Asset Account	Transaction Description	Receivable Amount

Menu Path: Fund Accounting > Entry & Processing > Receipts > Batch Receivables > click Add New

Creating a new batch file and adding its receivables

Select Fund Accounting > Entry & Processing > Receipts > Batch Receivables.
Click Add New.
Complete the fields as indicated in the Fields section.
Click OK to save both the receivable and the batch file.
- If the Continuous checkbox is selected, you return to the Period / Year fields so you can add the next receivable to the new batch.
- If the Continuous checkbox is blank, you return to the Batch Receivables page.

Fields

Following are descriptions of the fields in the Post Receivables - Batch Entry page's Receivable Data section. Note that the Hold field is disabled. The system selects this field by default when you add a batch receivable.

Field	description
Entered By	Login ID of the user entering the batch record. Display only.
Control Number	Number identifying the batch. Later, you use this number in posting the batch's receivables. Character/8 At any point, you can enter: A new number to start a batch. Use this number to continue adding receivables to the same batch. The number of an existing batch to add receivables to this batch.
Total	Display-only total of the receivables saved to the current batch, as identified by its Control Number.
Period/Year	Fiscal period and year to associate with the receivable.
Receivable Number	Number identifying the receivable. Character/12
Description	Text describing the receivable. Character/25
Budget Unit	Low organization code identifying the Revenue Ledger account to update when the receivable is posted.
Account	Revenue account where the receivable is recorded, as stored in the Revenue Ledger.
*Project*	Code for the low-level project where the revenue is recorded. This field and the next only apply if you use project accounting.
GL Asset Account	General Ledger balance sheet account where the receivable is recorded.
Payer Number	Code identifying the source of the receivable.
Cash Account	General Ledger cash account to update when the receipt is posted. The system defaults the cash account from the Fund Accounting Profile.
Amount	Monetary amount of the receivable. Decimal/12,2