Batch Receivables - Detail Page

Use this page to search for, view, add, and update receivables for a selected batch file. The page includes the following sections:

• Search section for entering criteria to search for receivables.

• List section for displaying information on the receivables found in a search.

• Receivable Data section for updating receivables and adding new receivables to the batch.

Menu Path:  Fund Accounting > Entry & Processing > Receipts > Batch Receivables > select the desired batch > click OK.

Hold Field

Each batch receivable has a Hold field for determining whether the receivable can be posted. This field is in Receivable Data section of the Batch Receivables - Detail page.

• If the box is selected, the receivable is on hold and cannot be posted.

• If the box is blank, the receivable can be posted.

To determine the status of a receivable, display the receivable in the List section, and then view its Hold Status field.

• If the field is blank, the receivable is not on hold and can be posted.

• If the field displays On Hold, the receivable can only be posted by releasing it first.

There are two ways to clear a batch receivable's Hold field:

• Display the receivable in the Batch Receivables - Detail page, clear the Hold field, and then click OK to save the change.

• Display the Batch Receivables page, select a batch, click Release, and then click Yes in the confirmation dialog. This clears the Hold fields for all receivables in the batch.

Adding a receivable to an existing batch file

1. Select Fund Accounting > Entry & Processing > Receipts > Batch Receivables to display the Batch Receivables page.

2. Select a batch, and then click OK to display the Batch Receivables - Detail page.
   The system defaults the control number and your user ID to the page's Receivable Data section.

3. Click Add New.

4. In the Receivable Data section, complete the fields as indicated in the Fields section.

5. Click OK to save the batch receivable.

   • If the Continuous checkbox is selected, you return to the Period/Year fields so you can add the next receivable.

   • If the Continuous checkbox is blank, the add process ends.

Updating an existing receivable

1. Select Fund Accounting > Entry & Processing > Receipts > Batch Receivables to display the Batch Receivables page.

2. Select a batch, and then click OK to display the Batch Receivables - Detail page.
   The Batch Receivables - Detail page displays for the batch selected.

3. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.

4. In the List section, select the receivable you want to update, and then click OK.

5. In the Receivable Data section, change the receivable's fields as needed.

6. Click OK to save your changes.

   • If the Continuous checkbox is selected, repeat Steps 5-6 to change the next receivable displayed in the List section.

   • If the Continuous checkbox is blank, you return to the list section.

Deleting a batch receivable

1. Select Fund Accounting > Entry & Processing > Receipts > Batch Receivables to display the Batch Receivables page.

2. Select the batch containing the receivable, then click OK to display the Batch Receivables - Detail page.

3. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.

4. In the List section, select the receivable you want to delete.

5. Click Delete.

6. In the Confirmation dialog, click Yes.

Fields

Following are descriptions of the fields in the Batch Receivables - Detail page's Receivable Data section.