View Activity Detail Register Page

Menu Path: Student Activities > Entry & Processing > Student Activities > Student Activities List > select Location Activity Code

This page displays detailed financial information for each individual student club or organization for a selected timeframe. Use the Search option to find specific transactions.

This page is divided into two sections. Each section has a different set of options:

The top section of the page lists transactions that have been entered and posted in the Student Activities module. From this section you may do the following:
- View details
- View, edit, or add attachments
- Void transactions
The bottom section of the page lists pending transactions. From this section you may do the following:
- Enter new transactions
- Edit transactions
- View, edit, or add attachments
- Delete transactions

The following fiscal activity totals are displayed at the top of the page:

Posted Deposits
Posted Payments
Unposted Transactions
Encumbrances
Pending Balance

Enter New Transactions

To add new transactions, complete the fields as needed. This section of the Student Activities List page displays all pending transactions that have not been posted yet.

Field	Description
Check Date/Deposit Date	Enter the date for the transaction.
Transaction Type	Select the transaction type: DEP - Deposit CHK - Check Request MCHK - Manual Check
Payer/Vendor	Select the appropriate payer/vendor. In cases where the payer/vendor is not known at the time of entering a transaction, we recommend using a generic vendor code. You can update this field before posting the transaction.
Check Number/Deposit Number	Enter the check or deposit number.
Description	Enter a description of the transaction.
Invoice/Receipt	Enter the invoice or receipt number.
Budget Unit	Select the associated Budget Unit account.
Account	Select the associated bank account.
Amount	Enter the amount of the transaction.
Status	Indicates the bank reconciliation status of the transaction: Reconciled Voided If the Status field is blank, the transaction is still pending in the Fund Accounting module.
Balance	Indicates the balance of the transaction.

The Balance column updates with the new Pending Balance total and the new transactions remain separate until they are posted.

Click the ellipsis icon to view Pending Transaction options. From the menu, you can complete the following tasks:

Edit Transaction - Make changes to transactions and create split entry transactions.
Attachments - Add/view/edit any supporting documentation.
Delete Transaction - Delete pending transactions.

Split Transaction Entry

In some instances, a single transaction may have multiple payers/vendors. The system allows the user to create a split transaction detail to ensure proper accounting and tracking of funds. Supporting documentation can also be attached to each part of the transaction. This function is available to use for all 3 transactions types: Deposits, Checks, and Manual Checks.

For example, say a $1000 check needs to be deposited for the Football team. However, the $1000 is for multiple payers. $500 came from a fundraiser and $500 came from student dues. Rather than make 2 different deposits, a single deposit can be made instead.

To create a split transaction entry:

Click the ellipsis icon and choose Edit Transaction to display the Split Transaction Detail section.
Enter as many additional line items as needed.
Click Save.

If more than one payer/vendor is selected, the Detail Transaction page displays a Split Transaction Detail section. Enter the information as needed for each payer/vendor. For each line item payer/vendor, you may attach documents specific for each payer/vendor.

For purchase order transactions, complete the additional fields of Purchase Order # and Payment Type.

View Transactions

This section of the page lists individual transactions that have been entered and posted in the Student Activities module. Refer to the Fields information in the Enter New Transaction section for descriptions of the fields.

Note: Some fields display only partial information on the page. To view more detailed information, move the pointer over the fields. For example, the Payer/Vendor field displays Multiple on the page if more than one is selected. Move the pointer over this to display a tooltip that lists all the payers/vendors.

Click the ellipsis icon to view Posted Transaction options. From the menu, you can complete the following tasks:

Attachments
View Detail
Void Transaction

Delete Pending Transactions

Click the ellipsis icon to view Pending Transaction options.
Choose Delete Transaction.
Click Yes.