Menu Path: Fund Accounting > Periodic Routines > Periodic Processing > 1099 Processing > Setup Main 1099 Parameters
Use this option to create the header record containing your organization's information. The header applies to all three types of 1099 forms.
Enter Information for the 1099 Header Record
-
Choose Setup Main 1099 Parameters.
-
Complete the page fields, as defined in the Fields section below.
-
Select OK.
-
Select Back to close the page.
Fields
All fields in the 1099 Setup page are required, except Payer Name, Transmitter Code, State Name, and Media Number.
|
Field |
Description |
|---|---|
|
Tax Year |
Current tax year. The year defaults to all subsequent pages and records during 1099 processing. |
|
Contact Name |
Name of the contact person responsible for your organization’s 1099 data. |
|
Payer Address |
Organization’s street number and name. [Character/40] |
|
Payer City |
Organization’s city. [Character/25] |
|
Payer Name |
Organization’s name. |
|
State |
Standard two-character abbreviation of your organization’s state. |
|
Zip Code |
Organization’s five or nine-digit zip code. If you enter a nine-digit code, do not include a dash. The system formats the zip code correctly when you print 1099 forms. |
|
Phone |
Organization’s area code and telephone number. The system provides the dashes. |
|
Federal EIN Number |
Organization’s nine-character federal Employer Identification Number. Do not include the dash. The system formats the EIN properly when the 1099 form is printed. |
|
Payer Name Control |
Four-character control code assigned to your organization by the IRS. |
|
Transmitter Code |
Five-character transmitter code assigned to your organization by the IRS. |
|
Federal/State Filer |
Checkbox indicating whether your organization participates in a federal/state filing program. Select the box if this program applies to your 1099 filing. Refer to IRS Publication 1220, Part A, Section 12 - Combined Federal/State Filing (CF/SF) Program for more information. |
|
State Number |
State number code defined by federal guidelines on the 1099 form. If the Federal/State Filer checkbox is selected, enter the two-digit numeric code identifying your state. |
|
Print Detail |
Checkbox indicating whether to generate a detail report of your 1099 records when the electronic file is created. Select the box if you want this report generated. |
|
Media Number |
Number identifying the media used to transmit your data. |
|
Contact Email |
Contact person’s email address. The standard format for email addresses is username@domain.nam, for example, bobsmith@municipal.gov or davismary@school.edu. |
|
Optio Server |
Only used for Optio printing. Select Optio server type: OC - ocserver, EI - eiserver, AU - auto detect. Contact your system administrator for assistance. |
|
Print Type |
Select print server configuration type: V - Windows to Windows. |
|
Printer Name |
Name of the physical printer used for your forms. Contact your system administrator for assistance. |
|
Print Server |
IP address of the print server used for virtual printing. Contact your system administrator for assistance. |