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PowerSchool ERP Fund Accounting

PowerSchool ERP Fund Accounting

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Billing and Receipts - Cash Receipts

Setup

Payment Types
Registers
Revenue Codes
Quantity Grouping
Beginning Receipt Number
Receipt Transaction Date
Cash Receipts Profile

Daily Receipt Processing

Online Receipt Entry
Receipt Batch Entry
Lock Box Batch Entry
Batch Receipt Processing
Receipt Search
Balance Reports
Receipt Adjustments

Billing and Receipts - Information Management

Interface Receipts
Receipt Reports
Purge Receipts

1099 Processing

Modify 1099 Transactions

Work File Parameters

Setup 1099-Misc/NEC Parameters
Setup 1099-G Parameters
Setup 1099-Int Parameters
Setup Main 1099 Parameters

Maintain 1099 Work Files

Maintain 1099-Misc Work Files
Maintain 1099-G Work Files
Maintain 1099-NEC Work Files
Maintain 1099-Int Work Files

Print 1099 Edit List
Print Audit Listing of Changes
Purge Work File
Create 1099 Work File
Generate 1099 Electronic File
Print 1099 Forms
Purge Audit File
Clear 1099 Amounts

Vendor 1099 Calendar Year End Process

Vendor 1099 Calendar Year End Reminders and Third-Party Forms

Fixed Assets

Fixed Asset Communicator

Fixed Asset Communicator Download Asset Records
Fixed Asset Communicator Review
Fixed Asset Communicator Post
Fixed Asset Communicator Upload Asset Records

Reference Table Options and Procedures

Category Codes Table
Department Codes Table
Location Codes Table
Fixed Assets - User Defined Codes Table
Fund Source Codes Table
Activity Codes Table
Function Codes Table

Fixed Assets - System Overview

System Backup
Setup Procedures
Depreciation Procedures
Disposal Procedures
Fixed Assets - Information Management
Periodic Processes
Asset Record Maintenance
Fixed Assets Menu Options
Fixed Assets - Features

Fixed Assets Profile

Asset Information Page

Depreciate Assets

Asset Depreciation Page
Depreciation Process
Calculate Projected Depreciation
Calculate Retroactive Depreciation
Post Depreciation

Retire Assets
Asset Detail Information Page
Purge Retired Assets

Fixed Assets - Year-End Process Details

Acquisition Interface

Acquisition Interface Page
Add Fixed Assets Records
Convert Multiple Units to Individual Assets
Add Components as Assets
Enter General Ledger Distributions

Inventory Edit and Post

Inventory Editing and Posting Page
Add Fixed Assets to Batch
Change Batch Asset Records
Delete Batch Asset Records
Generate Asset Comparison Reports
Post Batch Asset Records

Fixed Assets Reports

Fixed Assets Report Options
Asset Summary by Major Class
Changes in General Fixed Assets
Depreciation Audit List
Depreciation Expense
Depreciation Listings
Projected Depreciation Report
Historical Depreciation Report
Detail Listing of Fixed Assets
Fixed Assets by Location
GASB Edit List
Note 1 Capital Assets Activity
Physical Inventory Worksheet
Schedule by Function and Activity
Summary Listing of Fixed Assets
Transfer Register Listing
Fixed Assets by Fund Source

Transaction History
Rebuild GASB Data
Backup Fixed Assets to Disk

Miscellaneous Billing

System Setup

Categories
Common Text
Customer Defaults
Customer Types
Distribution Definitions
Dunning Messages
Forms Defaults
Invoice Export Layout
Invoice Messages
Items
Services
Supplemental Fields
Tax Codes
Term Codes
Miscellaneous Billing Profile
Interest Codes
Penalty Codes

Invoices

Batch Invoices Window
Recurrent Invoice Templates
Mass Invoice Templates
Import Invoices
Print Invoices and Statements
Online Invoices

Financial Transactions

Account Aging
Apply Penalty/ Interest
Batch Billing Adjustments
Batch Payment Adjustments
Batch Refund Credits
Mass Write-Offs/Mass Billing Adjustments
Post Cash Receipt System Payments
Purge Data
Transfer Payment
Apply Credits
Single Billing Adjustment
Single Write Offs
Export Invoices
Interface to Financials

Miscellaneous Billing - Information Management

Miscellaneous Billing - Cash Receipts

Miscellaneous Billing - Batch Receipts
Cash Receipts Information
Online Receipts

Customer Record Center

Customer Record Service Addresses
Customer Record Services
Customer Record Supplemental Fields
Recurrent Invoices
Payment Adjustment
Write Offs
Apply Credit
Online Customer Invoices

Fund Accounting

Fund Accounting - System Overview

Fund Accounting - Features
Fund Accounting System Menus
Setup Processes
Transactions Overview
Fund Accounting - Information Management
Annual Processes
Automatic Check Numbering

Reference Tables Summary

1099 Types Table
Account Approval Table
Approval Table
Approval Table: Settings

Account List

Account Fringe Benefits
Account Components

Alternate Vendor Address Table
Bank Account Information Table
Bank Transmission File Format Table
Bank Transmission File Format Page
Creating Bank Transmission File Formats

Batch Vendors Table

Loading External Batch Files

Check Reconciliation File Format Table
EFT Bank Codes Table
EFT Destination Table
Expense Categories Table
Expense Types Table

Cash Interfund Balancing

Cash Interfund Balancing Setup
Interfund Balancing Accounts Reference Table

Organization Chart
Payer List

Project List

Creating Project Components
Add/Close Project Records
Updating User-Defined Project Pages
Generating the Project List Report

User-Defined Check Status Translation Table

Fund Accounting - User Defined Codes Table

Vendor List

Payment History Page
Vendor Access Approvals
Vendor Information Page
Commodity Class Codes Page
Defined Windows Selector Page
Vendor Order Addresses Page
Vendor Transactions Page

General Ledger

Approve/Deny Journal Entries
Balance Sheet
Batch Journal Entries
Batch Journal Entry File Import and Data Selection Page
Batch Last Year Journal Entries
Post Last Year Journal Entries
Display Journal Entries
Journal Entry Templates
Post Journal Entries
Resetting Periods

Budget Ledgers

Budget Ledger Options
Expenditure Ledger
Expenditure Budgets Page
Post Original Expenditure Budgets Page
Expenditures Transactions Page
Expenditure Budgets Adjustment Page
Post Expenditure Budget Transfer Page
Budget Control Status Page
Revenue Ledger
Revenue Budgets Page
Post Original Revenue Budgets Page
Revenue Transactions Page
Revenue Budgets Adjustment Page
Post Revenue Budget Transfer Page
Project Ledger
Project Budgets Page
Post Original Project Budgets Page
Projects Transactions Page
Project Budgets Adjustment Page
Project Budget Transfer Page

Batch Budget Adjustments Page

Adding Batch Adjustment Records
Change Batch Adjustment Records
Deleting Batch Files and Adjustment Records
File Import and Data Selection Page
Generating Batch Budget Adjustment Reports
Releasing and Posting Batch Budget Adjustments

Approve/Deny Budget Adjustments

Budget Adjustment Approvals Page
Change Budget Adjustments Page

Batch Budget Transfer Page

Adding Batch Transfer Records
Change Batch Transfer Records
Deleting Batch Files and Transfer Records
Importing Batch Budget Transfer Records
Generating Batch Budget Transfer Reports
Releasing and Posting Batch Budget Transfers

Approve/Deny Budget Transfers

Budget Transfer Approvals Page
Change Batch Budget Transfer Page

Encumbrances

POs Or Encumbrances Or Commitments
Post Encumbrances Or Commitments Or POs Page
Add Encumbrances Or Commitments Or POs Page
Change Encumbrances Or Commitments Or POs Page
Batch Encumbrances Page
Post Encumbrances - Batch Entry Page
Add Batch Encumbrance Page
Post Encumbrances - Batch Change Page

Payable Entry Features

Accounts Payable Approval
Payable Entry - Electronic Funds Transfer
Full Account Window Page
Post Accounts Payable
Accounts Payable Processing
Post Accounts Payable Page
Payable Entry Alternate Vendor Information Page
Payable Entry Discount Information Page
Quantities Received Page
Attachments Page
Add Note Page
Change Accounts Payable Page
Batch Accounts Payable Processing

Batch Accounts Payable List Page

Process Invoices: Vendor Access Center Invoices

Batch Accounts Payable Detail Page
Batch Accounts Payable File Import and Data Selection Page
Payables Approval Status Page
Standard Payables
Standard Payables Overview
Payable Templates Page
Template Entry Page
Template Payable Page
Payable Template Page
Approve/Deny Payables
Approval Processing and Batch Payables
Approve/Deny Accounts Payables Page
Payable Detail Page

Vendor Check Processing

Reprinting Vendor Checks
Vendor Checks Alternate Vendor Information Page
Manual Checks Add Note Page
Vendor Checks Discount Information Page
Manual Checks Quantities Received Page
Batch Manual Checks Page
Void Checks
Post Cleared Vendor Checks
Unclear Vendor Checks
Send EFT Email Notifications
Reconcile Checks from File
EFT Prenotes
Bank Transmission File
Batch Manual Check Entry Page
Manual Check Entry Page
Manual Check Processing
Vendor Checks - Electronic Funds Transfer
Vendor Checks
Print Vendor Checks
Print Manual Vendor Checks Page
Batch Manual Checks Processing

Receipts

Receipts Menu
Post Receipts
Posting Receipts
Creating Bank Deposits
Fund Accounting - Batch Receipts
Batch Receipts Processing
Batch Receipts Page
Post Receipts - Batch Entry Page
Batch Receipts - Detail Page
Import Batch Receipts
Post Receivables
Post Receivables Page
Post New Receivable Page
Change Receivable Page
Batch Receivables
Batch Receivables Processing
Batch Receivables Page
Post Receivables - Batch Entry Page
Batch Receivables - Detail Page

Financial Report Menus

Accounts Payable Reports

Cash Requirements Report
Cash Requirements in Check Format Report
Check Register
Check Register with System Voids Report
Open Payable Aging Report
Outstanding Checks Report
Use Tax Report
Vendor Payment History
Year to Date Discounts Report

Audit Trail Report Options

Expenditure Audit Trail
Expenditure Transaction Analysis
General Ledger Audit Trail
General Ledger Transaction Analysis
Project Audit Trail
Project Transaction Analysis
Revenue Audit Trail
Revenue Transaction Analysis

Balance Sheets
Budget Control Reports

Daily Transaction Listings

Encumbrance Activity Report
Expenditure Budget Activity Report
Fund Accounting Audit Report
Interfaced Payroll Activity
Journal Entry Activity Report
Journal Entry Report
Manual Check Activity Report
Payable Activity Report
Project Budget Activity Report
Receipt Activity Report
Receivable Activity Report
Receiving Report
Revenue Budget Activity Report
Transaction Status Report
Vendor Audit Report

Expenditure Status Reports

Financial Statements

Financial Reports - Cash Receipts
Encumbrance Activity Reports
Encumbrance Status Reports
Enterprise Fund Income Statement
Prior and Current Yr Cash Report
Profit and Loss Report
Receivable Status Reports
Trial Balance

Revenue Status Reports
Project Status Reports
Expenditure Comparison Reports
Revenue Comparison Reports

Detailed Displays Options

Encumbrances Detailed Displays
Transactions
Vendor Transactions

Fiscal Year-End Processing

Start New Year Procedures
Create New Year Ledgers
Back Up Fund Accounting to Disk
Update Ledgers
Post Ledgers
Roll Prior Year Encumbrances
Interim Close
Final Close
Create New Year Positions
Fund Accounting-Fiscal Year End Checklist

Periodic Processing

Automated Payroll Interface

Bank Account Reconciliation (20.11+)

A/P Payments Tab
A/P Voids
Payroll Payments
Payroll Voids

Bank Account Reconciliation Page

Deposits Tab
Payments Tab
Journal Entries Tab
Adjustments Tab
Voids Tab

Change System Date
Close Purchase Orders
Delete Inactive Vendors
Delete Prior Year Ledgers
Delete Prior Year Transactions
Mass Inactivate Vendors
Period End
Purge Payment History
Purge Vendor Check History
Reset Ledger Titles
Update Bank Account on Transactions
Update Employee Vendor Bank Info

System Recovery

Student Activities (20.11+ only)

Student Activities Setup

Student Activities Reference Tables

Activity Codes
Location Activity Codes
Location Activity Accounts
Activity Sponsors

Student Activities Maintenance

View Activity Detail Register Page
Post Transactions
Print Checks
Void Transactions

Student Activities Reports

Breadcrumbs

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Fund Accounting Help
Fund Accounting

On this Page

Fund Accounting - System Overview

This section provides an introduction to the options, features, and general procedures that apply to the Fund Accounting System:

Fund Accounting - Features
Fund Accounting System Menus
Setup Processes
Transactions Overview
Fund Accounting - Information Management
Annual Processes
Automatic Check Numbering

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