Menu Path: Billing & Receipts > Cash Receipts > Online > Receipt Adjustments
Use the Receipt Adjustments page to adjust the following receipt types, provided the receipt has not been interfaced:
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Fund Accounting
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Miscellaneous Billing
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Utility Billing
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Parks and Recreation
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Citations
For receipts that have not been interfaced yet, you can change the register date, revenue code, description, customer ID, amount, and payment information. You can also "zero out" a line item. You must know the receipt number before you use the adjustment option.
Void payments "zero out", but the Cash Receipts system still records them.
Change Receipts
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Select the Receipt Adjustments page.
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Enter information as needed, and click OK to display the Receipt Adjustments page.
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Enter information and click OK to display the Cash Receipts Adjustments page.
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Change the receipts fields as needed, and click OK.
Void Receipts
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Select the Receipt Adjustments page.
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Enter information as needed and click OK to display the Receipt Adjustments page.
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Enter information as needed and click OK to display the Cash Receipts Adjustments page.
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In the Line Items section, change the Amount field to zero for each item.
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In the Payment Information section, change the Payment Type fields to zero.
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Click OK.
Register Access Page Fields
|
Field |
Description |
|---|---|
|
Transaction Date |
System date for the transaction. This date can be changed. For details, refer to Receipt Transaction Date. |
|
Register |
Enter the register number. |
|
Receipt Number |
Reference number of the receipt to be changed. |
|
Register Date |
Date as listed on the receipt. |
Cash Receipt Adjustments Page Fields
Receipt Information Section
|
Field |
Description |
|---|---|
|
Batch Number |
Identification number of the batch containing the receipt. Display-only. |
|
Receipt Number |
Reference number of the receipt. Display-only. |
Register Information Section
|
Field |
Description |
|---|---|
|
Register |
Number identifying the register that the receipt was printed from. Display-only. |
|
Register Date |
Date that the register was used. Display-only. |
|
Scan Line |
Identification of the bill as scanned on the barcode. Display-only. |
List Section (Unlabeled)
|
Field |
Description |
|---|---|
|
Line Number (Unlabeled) |
Number identifying the line placement of the receipt. |
|
Code |
Revenue code for the receipt. Use Lookup to look up a valid revenue code. |
|
Description |
Description of the revenue code. |
|
Customer ID |
Identification number of the customer. |
|
Amount |
Total amount of the receipt. |
Payment Information Section (Unlabeled)
|
Field |
Description |
|---|---|
|
Payment Type |
Select the form of the payment:
|
|
Amount |
Total amount paid. |
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Reference |
Reference number of the payment, such as a check number. |
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Authorized? |
Indication of payment authorization. This only refers to credit card payment types. |
|
Total Amount |
Displays the total amount of all the receipts. Display-only. |
|
Number Items |
The total number of line items as displayed in the List section. Display-only. |
|
Total Paid |
Amount of payment that has been received. Display-only. |
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Change Due |
Amount due to the payer if the total amount received was greater than the amount due. Display-only. |
|
Payor |
Name of the individual or group that made the payment. |
|
Copies |
Number of copies of the receipt to be printed. |