The Post Encumbrances/Commitments/POs page is the central page associated with the POs/Encumbrances/Commitments option. In this page, you can perform the following actions:
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Search for and list your encumbrance records using either a simple or advanced search. The page lists records created in Fund Accounting, Purchasing, and Purchasing Card Interface.
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Begin the procedure for adding a new encumbrance.
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Access an existing encumbrance. The page's list section has a Where Created column showing whether a listed record was created using Fund Accounting, Purchasing, or Purchasing Card Interface.
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Reset the fiscal year period. Do this if you need to record an encumbrance in an accounting period other than the system default.
Menu Path: Fund Accounting > Entry & Processing > Encumbrances > POs/Encumbrances/Commitments
All procedures initiated in this page follow standard steps used throughout the application software. For step-by-step procedures for adding and updating records or for resetting the fiscal year period, refer to the sections indicated:
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To add an encumbrance, refer to Add Batch Encumbrance Page.
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To update an encumbrance record, refer to Change Encumbrances/Commitments/POs Page.
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To reset the fiscal year period, refer to Resetting Periods.
Listing encumbrances, commitments, and purchase orders
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Select Fund Accounting > Entry & Processing > Encumbrances > POs/Encumbrances/Commitments to display the Post Encumbrances/Commitments/POs page.
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In the Search Criteria section, enter criteria in the Year, PO/Encumber, and Item Number fields to specify the records to list.
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Click Find. To run an advanced search, use the Advanced button.
The page's List section displays the records that match your criteria. The source of the records is identified in the Where Created column.