Menu Path: Billing & Receipts > Reference Tables > Cash Receipts > Revenue Codes
Use the Revenue Codes page to identify the billing system or item for which you receive payments. Within a revenue code record, you can define whether transactions are interfaced in summary or detail mode and whether cash can be paid out for this type of revenue.
Revenue code records also contain the appropriate accounting information for revenues that are posted directly to a batch file in Fund Accounting. For revenues that are interfaced to another CommunityPLUS system, such as Utility Billing and Miscellaneous Billing, users set up the appropriate accounting information in that particular system. For details, refer to the Fields section below.
Codes
The following "E" codes are predefined for the Land Management systems (Billing System = EN). Set up the two-character codes exactly as follows:
|
Code |
Billed For |
|---|---|
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E1 |
Permitting |
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E2 |
Business License |
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E3 |
Zoning Project |
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E4 |
Vehicle License |
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E5 |
Pet License |
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E6 |
Business License with Fees |
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E7 |
Contractor License |
|
E8 |
Miscellaneous Licensing |
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EA |
Alarm Billing |
|
EC |
Contractor Escrow |
|
EE |
Code Enforcement |
|
EF |
Fire Safety |
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EP |
Zoning Project Escrow |
|
ES |
Special Assessment |
|
ET |
Business Tax |
If you charge tax on monies your organization brings in, such as a state or local sales tax, you can create tax revenue codes that will calculate the tax on an online receipt.
Add Tax Revenue Codes
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Select the Revenue Codes page.
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Click Add New.
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Complete the fields as needed.
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Click OK.
Update Revenue Codes
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Select the Revenue Codes page.
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In the Search Criteria section, enter criteria identifying the records to list, and click Find.
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In the List section, select the desired record, and click OK.
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Update the fields as needed.
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Click OK.
Delete Revenue Codes
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Select the Revenue Codes page.
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In the Search Criteria section, enter criteria identifying the records to list, and click Find.
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In the List section, select the desired record, and click Delete.
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In the Confirmation dialog, click Yes.
Generate Revenue Code Reports
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Select the Revenue Codes page.
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In the Search Criteria section, enter criteria identifying the records to list, and click Find.
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Click Print.
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In the Print window, specify how you want to generate the report, and click OK. The report's default file name is rm_revenue.rpt.
Fields
|
Field |
Description |
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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Revenue Code |
Identification for an item that your organization receives payment for, such as licenses, contractor escrows, and zoning projects. Character/8 |
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Description |
Description of the revenue code. Character/15 |
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Billing System |
Identifies where the database should get the appropriate financial information. Like the revenue codes, these are predefined and must be set up as follows:
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Type of Interface |
Indicates whether the transactions for the billing system are interfaced to Fund Accounting in a summary or detail fashion, or both. The following are interface types for applications:
If a system supports both interface types, use one or the other consistently. Summary interfaces process all transactions for Fund Accounting as a single debit or credit. For example, if you have 20 transactions at $5.00 each, the interface creates a single $100.00 (20 x $5.00) transaction. Detail interfaces process each transaction for Fund Accounting as a separate debit or credit. For example, 20 transactions at $5.00 each will create 20 separate $5.00 transactions. Detail allows the distribution of partial payments while summary does not. |
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Negative Receipts |
Select this option to allow users to take money out of the cash drawer for the revenue code. For example, when cashing employee paychecks. |
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Overwrite Description? |
Allows the cashier to change the revenue code description on a transaction basis. |
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Verify Payment Days |
Number of days for the system to search for duplicate payments routinely. For example, enter 1 if your organization interfaces receipts daily. Cashiers would be notified if they try to receive payment for a customer who has already made a payment on that same day. Integer/4 This only applies to the following billing systems: AR, PR, TR, TM, and UB. |
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User Field for Notes |
Not currently used. |
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Fund |
Accounting code for the fund account. Used only when the billing system is FA. Character/8 |
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Cash Account |
Accounting code for the cash account. Used only when the billing system is FA. Character/8 |
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Receivable Number |
Not currently used. |
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Accounts Receivable |
Not currently used. |
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Credit Organization |
Accounting code for the credit organization. Used only when the billing system is FA. Character/16 |
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Credit Account |
Accounting code for the credit account. Used only when the billing system is FA. Character/8 |
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Project |
Accounting code for the project. Used only when the billing system is FA. Character/8 |
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Project Account |
Accounting code for the project account. Used only when the billing system is FA. Character/8 |
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Service Order |
Not currently used. Character/8 |
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Detail Amount |
Default amount that appears only during receipt entry for this revenue code. This amount is also used in the quantity calculation for online receipting. No detail amount is needed if the payment amount due is calculated by another system. For example, when a user is taking payments for permits, the amount due that displays for a receipt has been previously calculated in the Permitting system. Decimal/12,10 |
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Receipt Format |
Format for the printed receipt. Select:
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Receivable Number |
Not currently used. |
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Long Receipt Title |
Title to be used for long receipts. |