When vendors upload invoices using Vendor Access Center (VAC), the invoices need to be approved to move forward in the payable process.
Menu Path
From the Fund Accounting menu, select Entry and Processing. From the Payable Entry menu, select Batch Accounts Payable or Post Accounts Payable. From the Action Bar, select Vendor Access Invoices.
Alternatively, use the link in your notification email to open the Process Invoices page.
Action Bar
|
Menu |
Description |
|---|---|
|
Attachments |
Opens the Attachments page to display documents related to the invoice and uploaded by the vendor. |
|
Create Payables |
Opens either the Batch Accounts Payable or Post Accounts Payable page.
After you complete and submit the payable the invoice is removed from the list. In the Workflow Configuration Profile, on the Invoices Forms tab, if you have selected Notify Vendors - Processing Invoice / Invoice Rejected, the vendor receives an email indicating the action. |
Deny Invoices
You can reject an invoice after you review the details and attached documents.
-
Select the invoice record.
-
Select the Delete icon.
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In the confirmation dialog box, select Yes.
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Enter a required Denial Comment.
-
Select Accept.
In the Workflow Configuration Profile, on the Invoices Forms tab, if you have selected Notify Vendors - Processing Invoice / Invoice Rejected, the vendor receives an email indicating the action.
Fields
|
Field Name |
Description |
|---|---|
|
Vendor |
Vendor number |
|
Vendor Name |
Vendor name |
|
Invoice |
Invoice identifier entered by the vendor when uploading the document |
|
Invoice Date |
Invoice date entered by the vendor |
|
Due Date |
Due date entered by the vendor |
|
Purchase Order |
Purchase Order number entered by the vendor |
|
Invoice Amount |
Amount entered by the vendor |
|
Comments |
Optional comments if entered by the vendor |