Change Budget Adjustments Page

Use this page to approve, deny, and flag for correction individual adjustments within a selected batch. You can also perform the following functions:

Review the status of individual adjustments.
Add comments to adjustments.
Clear previous approval settings as needed.

Menu Path: Fund Accounting > Entry & Processing > Budget Ledgers > Approve/Deny Budget Adjustments > generate a list of batches > select a batch > click OK.

Action Bar Items

The Change Budget Adjustments page's Action Bar displays the following items:

Approve	Approves a selected adjustment at your approval group or account approval level.
Deny	Denies a selected adjustment at your approval group or account approval level.
Needs Correction	Flags an adjustment for correction, changing its status to Needs Correction.
Clear	Cancels an approval action for a selected adjustment, changing its status back to Open.
Approve All	Approves all adjustments at your approval group or account approval level. After clicking this item, you can use the Deny, Clear, and Needs Correction item to change the status of individual adjustments.
Deny All	Denies all adjustments at your approval group or account approval level. After clicking this item, you can use the Approve, Clear, and Needs Correction items to change the status of individual adjustments.
Approval Status	Displays the Budget Adjustment Approval Status page, where you can view the approval actions applied to a selected adjustment record. For details, refer to Budget Adjustment Approvals Page.
Comments	Displays the Approval Line Item Comment page that enables you to add or view a brief comment on a selected adjustment. Character/50
Activity	Displays a page for a selected batch that shows changes by approvers at other levels. The page only displays if changes were made by other approvers.

Following is the procedure to approve, deny, clear, and change adjustment records. The procedure also includes the steps to review an adjustment's status, add comments to an adjustment, and flag an adjustment for correction.

Processing Adjustments in the Change Budget Adjustments Page

Select Fund Accounting > Entry & Processing > Budget Ledgers > Approve/Deny Budget Adjustments.
Enter criteria to identify a list of batch files, and then click OK.
In the List section, select the batch you want to process, and then click OK to display the Change Budget Adjustments page.

In the Change Budget Adjustments page:

To approve an adjustment, select the adjustment, and then click Approve.

Description	Brief description of the adjustment. You may edit the existing description or add a new description. Character/25
Amount	Dollar-and-cents amount of the adjustment. You may change the displayed value.

To approve all adjustments displayed, click Approve All. You can now use the page's other items for processing adjustments individually. For example, to change an approval to denial or to add a comment to an adjustment.
To deny an adjustment, select the adjustment, and then click Deny.
You may enter a reason for the denial in the Line Item Comment field. Character/51
To deny all adjustments, click Deny All. You can now use the page's other items for processing adjustments individually. For example, to change a denial to approved or to add a comment to an adjustment.
To flag an adjustment for correction, select the adjustment, and then click Needs Correction. This resets the adjustment's status to Hold. You can now use the Batch Budget Adjustments page and its associated Change Batch Budget Adjustments page to change the adjustment's Period, Year, Description, and Budget Adjust(ment) fields.
To clear an approval setting, select the adjustment, and then click Clear.
To add a comment to an adjustment, select the adjustment, and then click Comment to display the Approval Line Item Comment page. Character/51
To review an adjustment's status, click Approval Status to display the Budget Adjustment Approval Status page.

Click OK to return to the Budget Adjustment Approvals page.

To save your entries, you must also approve the adjustments and process the approvals.