Use this page to search and display transactions associated with a project budget record. Transactions can include new budget records, accounts payable and receivable records, payroll charges, purchase orders, requisitions, transfers, and adjustments.
The page displays the following data on each transaction shown:
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Fiscal Period |
Reference Code |
Receipt/Expense Amount |
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Transaction Date |
Description |
Receivable/Encumbrance Amount |
|
Transaction Code |
Budgeted Amount |
|
Selecting a transaction displays the Transaction Detail page, where you can view complete information on the transaction and access additional pages for a journal entry, payroll charge, or purchase order.
Transaction Codes
The Fund Accounting System processes and stores a wide range of transactions. The types of transactions are identified by the following codes:
11 - Original Expenditures Budget
12 - Original Revenue Budget
13 - Adjust Expenditures Budget
14 - Adjust Revenue Budget
15 - Original Project Budget
16 - Adjust Project Budget
17 - Add Encumbrance
18 - Change Encumbrance
19 - Journal Entry
20 - Manual/Void Check
21 - Accounts Payable Check
22 - Payroll Transaction
23 - Add/Change Receivable
24 - Post Receipts
25 - Expenditure Budget Transfer
26 - Revenue Budget Transfer
27 - Project Budget Transfer
Viewing Transaction Information for a Project Ledger Record
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Select Fund Accounting > Entry & Processing > Budget Ledgers > Project Ledger to display the Project Budgets page.
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In the Selection Criteria section, enter criteria to identify the records to list, and then click Find. To run an advanced search, use the Advanced button.
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To display the Transactions page, select a project, and then click OK.
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To list transactions associated with the record, enter criteria in the Search Criteria section, and then click Find.
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To display the Transaction Detail page, select a transaction, and then click OK.
In this page, you can:-
Click View Attachments and Notes to view attachments and notes related to the transaction.
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Click More Info... to display additional information on the transaction. This Action Bar item only applies to transactions related to a journal entry, payroll charge, or purchase order, in which case one of the following pages displays.
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Journal Entry Information Page - Displays the debits and credits associated with a journal entry.
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Payroll Transactions Page - Displays basic information on a payroll transaction that includes the employee number and name, pay date, distribution, net pay amount, and check number.
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Purchasing Order Detail Listing Page - Displays a list section at the bottom of the page that shows a purchase order's line items. Two additional items display when you access this section: Consolidated and Change Orders.
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