Purge Retired Assets

Menu Path:  Fixed Assets > Entry & Processing > Periodic Routines > Purge Retired Assets

Use the Purge Retired Assets option to purge fixed asset records that have been retired.

• To retire an asset, use the Asset Information page's Retire item.

• In accordance with ACFR (he Annual Comprehensive Financial Report) requirements, you cannot purge assets that were retired during the current fiscal year.

Purge Retired Asset Records

1. Choose the Purge Retired Assets page.

2. Select a purging method:

   • Asset/Retire Date

   • Thru Retire Date

3. Select OK.

4. Enter criteria to select the records to purge. The fields that display depend on your selection in Step 2:

   1. If Asset/Retire Date is selected: 

      • Purge Records for Assets - References the records' Asset ID's. To enter a range of assets, use the colon symbol between the lowest and highest ID numbers, for example, 10001:10010. You also can search for the records to purge by selecting Lookup to display the Query Assets page.

      • Date of Retirement - References the records' Disposal Dates. You can use the greater than (>) and less than (<) symbols in your entry. For example, <01012018 selects records retired before January 1, 2018.
        

   2. If Thru Retire Date is selected:
      

      • Purge Asset(s) Retired Thru - References the records' Disposal Dates. The system selects records retired on or before the date entered.
        

5. Select OK.

6. Select Yes.

7. Enter your settings for generating the Fixed Assets Purged Retired report, then select OK. The report default file name is purassts.rpt.

8. Select Yes.

9. Select OK.