Depreciation Expense

Menu Path:  Fixed Assets > Reports > Fixed Assets Reports > Depreciation Expense

Use this option to generate the following reports showing depreciation expenses:

• Note 1 - Depreciation Expense by Function report - Use this with the Note 1-Capital Assets Activity report to create the disclosure Note 1 for Management Discussion and Analysis.

• Depreciation Expense Posting Reconciliation report -  This shows depreciation expenses posted to Fund Accounting for the selected fiscal year and those that were not. It separates government activities from business-type activities and is necessary to prepare the Statement of Activities which must include depreciation expenses for both fund types, even if you only post business-type activities to the General Ledger.

Both reports take their data from the Depreciation History table.

Generate the Depreciation Expense Report

1. Choose the Depreciation Expense page.

2. Select a report option:

   • By Function - Note 1 - Depreciation Expense by Function report

   • Posting Reconciliation - Depreciation Expense Posting Reconciliation report

3. Choose the Fiscal Year.

4. Click OK.

5. Specify how you want to generate the report, then click OK. The default file names for the reports generated are:

   • Note 1 - Depreciation Expense by Function - depexpfun.rpt

   • Depreciation Expense Posting Reconciliation - depexppost.rpt