Use this tab to define the account ranges that apply to your expenditure and revenue account codes. Also, there are checkboxes for indicating how Expenditure and Revenue Ledger records should be entered and stored.
22.4 and later. If you use a full account mask for entering your ledger records, you will need to define the appropriate formatting with the profile page's Translation item.
To enable the proper transfer of records when extracting and posting budget data, the Budget Preparation Profile must include the same account ranges, reporting structure, and ledger entry format as the Fund Accounting Profile. If you anticipate any changes affecting these elements, contact PowerSchool support for direction.
Funds / Accounts
|
Field |
Description |
|---|---|
|
Expenditure |
Range of account numbers for expenditure accounts. The system checks the range during data entry to validate that an expenditure account is entered where appropriate and necessary. Make sure your Budget Preparation range is within the Expenditures range from Fund Accounting. |
|
Revenue |
Range of account numbers for revenue accounts. The system checks the range during data entry to validate that a revenue account is entered where appropriate and necessary. Make sure your Budget Preparation range is within the Revenue range from Fund Accounting. |
|
Full Account Format |
22.4 and later. Select this option to use the flexible account format for data entry and on reports. The school district administrators can define the Full Account format with all reporting levels including the object with the title. When Full Account Format is selected for entry, the district can define the full account format for each type of account. For example, expenditure account string format may be fund, function, object, location, subject area, and program but the revenue and balance sheet account format may only be fund and account code. The user will first specify the type of account (expenditure, revenue, and balance sheet) to ensure that the PowerSchool ERP can format it properly.
A full account mask defines the format you want to use as a single code for recording accounting information throughout PowerSchool ERP applications. The format is set up using the Budget Preparation Profile page's Translation Item. Leave the checkbox blank to identify ledger records using the budget unit and account code during data entry. |
22.4 and later.
Numbering Options Section
This section is displayed only if the Full Account Format option mentioned above is selected.
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Field |
Description |
|---|---|
|
User Assigned Key Organizations |
Checkbox determining whether the organization key will be user or system-assigned. Select the box for user-assigned key. For system-assigned keys, leave the box blank. |
|
Next Key Organization |
Enter the number to be used as the next key organization. Required if User Assigned Key Organizations is not checked. |