PowerSchool ERP System Administration
PowerSchool ERP System Administration
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Print Checks by Bank

Administrators get the option choose whether the check printing programs should print checks by bank account or disbursement fund. When Print Checks by Bank is selected, the system derives the cash accounts for accounts payable (AP) and Payroll check printing and to use for receipts from the bank account associated with the transactions. This option is selected at Fund Accounting profile level. Bank account is a mandatory field for payables and receipts transactions entered in the system when Print Checks by Bank Account option is chosen. The Bank Account Information reference table is where you enter the cash accounts associated with the bank account and the default cash account (which will be the cash account when Interfund Balancing is turned on) that must be used. The option to print checks by bank account can be enabled for both AP and payroll checks.

Setup - Fund Accounting Profile

From the System Administration menu, select Administration. From the Profiles menu, select Fund Accounting Profile.

You must complete the appropriate setup in the Fund Accounting profile to enable and print checks by bank.

Enable Print Checks by Bank

  1. Open the Fund Accounting Profile page.

  2. Select the Account Payables tab.

  3. Under the Vendor Checks section, select the Print Checks by Bank Account checkbox.

  4. Click OK.

Add a Bank Account Information Record

You need to create a bank account or use an existing bank account that will be used for printing checks. Refer to Bank Account Information Table for details to set up a bank account.

Default Budget Unit/Default Cash Account or Default Cash Account Number is used to determine the Cash Account Number when Interfund Balancing is turned on in the Fund Accounting profile. When Print Check by Bank and Interfund Balancing is turned on in the Fund Accounting profile, the Fund on the Default Budget Unit/Account or Default Cash Account Number will be Disbursement Fund associated with the Bank Account. The system will not check the Fund and Disbursement Fund configurations even if its provided in the Organization Chart definitions.