Users will need to complete the Interface Setup page, which is accessed by clicking the Setup item on the Action Bar in the Load External Applicants page (Human Resources > Employee Information > Employee Information > Load External Applicant).
The Interface Setup page provides a field for selecting a processing option required by the Load External Applicant program to determine how employee numbers are assigned. The page's additional fields set default values for certain required fields in employee records affected by the import.
All fields in the page are required. The default values selected are used when the corresponding fields in import records are blank or in error. As needed, users can change the default values when editing the pending employee records.
Fields
|
Employee Number (refer below) |
|---|
|
Default Department |
|
Default Base Location |
|
Default Pay Frequency |
|
Default Status |
|
Part Time Status |
|
Default Race |
Employee Number
The employee identifier in the basic employee data and education files must be the same and must reflect the option selected in the Employee Number field on the Interface Setup page. The field provides two options:
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Auto-assign next employee number: Select this option if auto-numbering is enabled in the Human Resources Profile. The employee identifiers in the import files will become the applicant numbers in PowerSchool ERP. For details, refer to the Human Resources Profile section that follows.
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Use employee number in import file: Select this option if you are able to assign employee numbers in the third-party software. The employee identifiers in the import fields will become the PowerSchool ERP Employee Numbers. Auto-numbering should not be enabled in the Human Resources Profile if this option is selected.