Use this tab to define the email templates that will be used for the email notifications sent to approvers, hiring managers, and requesters when a job posting needs approval, is approved, needs correction, or is denied.
The page allows you to choose the email template which will be sent for each type of notification. These templates are defined on the Email Template Setup page of the Recruitment System Configuration. The Needs Approval and Reminder fields include a checkbox to indicate whether or not a URL link should be included in the notification.
The Reminder email uses the Remind Every field, which allows you to enter in hours/days how often you want approvers to be notified that they have outstanding approvals.
In general, Recruitment Postings workflow consists of two workflow types. One type is a notification that requires an action. The other is a notification the action has been taken. Since the postings option allows for different types of actions, workflow allows notifications to be set up for each type of action.
Menu Path: System Administration > Administration > Profiles > Workflow Configuration Profile > click Postings under the Recruitment menu > click the Postings Email tab
Action Buttons
The following action buttons display on the tab:
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Apply |
Saves your settings. |
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Undo |
Resets any changes you made prior to the last time you clicked Apply. |
Postings Workflow Types
Following are the different types of workflow notifications that can be configured in the Postings Email tab using settings from the Posting Forms tab. For details on these settings, refer to the next section, Postings Forms Tab.
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Needs Approval |
This workflow is initiated when a job posting is submitted. Posting approvers and posting requisition approvers receive this notification based on settings on the Postings Forms tab. This workflow type requires an action. |
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Approved |
This workflow is initiated when a job posting is approved. Requesters and hiring managers receive this notification based on settings on the Postings Forms tab. This workflow type is a notification that the job posting has been approved. |
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Denied |
This workflow is initiated when a job posting is denied. Requesters and hiring managers receive this notification based on settings on the Postings Forms tab. This workflow type is a notification that the job posting has been denied. |
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Needs Correction |
This workflow is initiated when a job posting has been marked as needing correction. Requesters and hiring managers receive this notification based on settings on the Postings Forms tab. This workflow type is a notification that the job posting needs correction. |
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Reminder |
This workflow is initiated when a job posting is submitted and no action has been taken on the job posting since the Needs Approval notification was sent. This notification is sent based on the time entered in the Remind Every field. Posting approvers and posting requisition approvers receive this notification based on settings on the Postings Forms tab. This workflow type requires an action. |
Fields
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Field |
Description |
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Remind Every |
The period of time from when a Needs Approval notification is sent to an approver until a reminder notification should be sent when no approval action is taken. Time can be in hours or days as needed. The time entered may not be less than 3 hours. Available only for the Reminder workflow type. Examples: Enter 02:12:00 if you want the reminder to be sent 2 days, 12 hours after the initial needs approval notification was sent. Enter 00:08:00 if you want the reminder to be sent 8 hours after the initial needs approval notification was sent. |
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Include URL link? |
Only available for the Needs Approval and Reminder workflow type. Checkbox indicating the notification should include a URL link to the Posting Approval page for the action. Select the checkbox to include a URL link with the email template. If blank, a URL link will not be included. |