Use this tab to define the information that will appear in the email notifications that will be sent to participants when they register for a course. Each workflow type can have a notification set up with its own subject and body. You can use variables to customize the body of an email, for example, to identify the records that require action and specify other information relevant to the notification. The text entered in the Subject field will display as either the subject line of the email or description of the activity.
The Professional Development Course Registration Workflow consists of one workflow type. That type is a notification an action has occurred. Since the course registration allows for different actions to occur, workflow allows notifications to be set up for each type of action.
Menu Path: System Administration > Administration > Profiles > Workflow Configuration Profile > click Course Registration under Professional Development > click the Course Registration Email tab
Action Buttons
The following action buttons display on the tab:
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Apply |
Saves your settings. |
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Undo |
Resets any changes you made prior to the last time you clicked Apply. |
Variables
You can use the variables defined on the Course Registration Email tab in the subject and body for each workflow notification. When the email or activity is sent, the variable is replaced with the data pertaining to the workflow. You are not required to use variables, so you can choose to use as many or as few as you want.
Following are the variables available for Course Registration Email Workflows:
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_CourseID |
Course ID number. |
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_CourseName |
Course name. |
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_CourseTitle |
Course title. |
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_RegistrationNo |
Registration confirmation number. |
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_RegistrationStatus |
Status of the registration. |
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_WaitListNumber |
Position on the wait list for the course. |
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_DropNumber |
Confirmation number when a course is dropped. |
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_ClassDateTime |
Date and time of a class. |
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_ParticipantName |
Name of the participant. |
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_CrLf |
Use this to designate newline characters if your browser does not let you enter them in the fields below. |
Course Registration Workflow Types
Following are the different types of workflow notifications that can be configured in the Course Email tab using settings from the Course Forms tab. For details on these settings, refer to the next section, Course Forms Tab. All of the notifications for these types are sent to participants.
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Course Registration Confirmation |
This workflow is initiated when a course registration is submitted successfully. |
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Wait List Notification |
This workflow is initiated when a participant is placed on the waiting list for a course. |
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Registered After Wait List |
This workflow is initiated when a participant is removed from the wait list and registered for the course. |
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Course Dropped |
This workflow is initiated when a participant drops a course. |
Fields
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Field |
Description |
|---|---|
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Subject |
Text that will appear in the subject line of the email notification and in the Activity column on the Activities panel of the PowerSchool ERP home page. You can define a different subject line for each workflow type. |
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Body |
Text that will appear in the body of the email notification. You can define a different body message for each workflow type. |