FAM/PUR Workflow Log Maintenance

Use the FAM/PUR Workflow Log Maintenance option to review the state of the Budget Adjustment, Budget Transfer, Accounts Payable, Requisition, Purchase Order and Change Order workflows. In addition, you can review Vendor Access Center invoice and vendor workflows. You can cancel notifications for these workflows and delete entries from the workflow log table.

Menu Path: System Administration > Workflow (Legacy) > Workflow Maintenance > FAM/PUR Workflow Log Maintenance

Action Bar Item

The following item displays on the FAM/PUR Workflow Log Maintenance page for entries that display using Errors as the Action Type:

Cancel Workflow

Enables you to cancel workflow notifications that are still being sent due to errors. The cancel only stops the notifications being sent to email or activities. It does not send a new notification that the workflow was canceled, nor does it change the status of a record that still may be in the approval process. This action item only displays when you select the Errors as the Action Type for any Workflow Type.

Display a List of Workflow Entries

Select System Administration > Workflow (Legacy) > Workflow Maintenance > FAM/PUR Workflow Log Maintenance to display the FAM/PUR Workflow Log Maintenance page.
In the Search Criteria section, enter criteria identifying the workflow entries to list, and then click Find.
The List section will display workflow entries that match your criteria.

Delete Workflow Entries

To display Delete on the toolbar, you can select any Action Type in Step 2 except Errors or In Progress.

Select System Administration > Workflow (Legacy) > Workflow Maintenance > FAM/PUR Workflow Log Maintenance to display the FAM/PUR Workflow Log Maintenance page.
In the Search Criteria section, enter criteria identifying the workflow entries to list, and then click Find.
You can only delete entries that display with the following Action Types: Completed, Never Started, or No Current Workflow.
In the List section, select the entry or entries you want to delete.
- To select a series of consecutive entries, click the first entry, hold down the Shift key, and click the last entry.
- To select entries individually, hold down the Ctrl key, and click each line to delete.
Click Delete.
In the Confirmation dialog, click Yes.

Cancel Workflow Entries

Select System Administration > Workflow (Legacy) > Workflow Maintenance > FAM/PUR Workflow Log Maintenance to display the FAM/PUR Workflow Log Maintenance page.
In the Search Criteria section, enter criteria identifying the workflow entries to list. The Action Type must be set to Errors. Click Find.
In the List section, select the entry or entries you want to cancel.
- To select a series of consecutive entries, click the first entry, hold down the Shift key, and click the last entry.
- To select entries individually, hold down the Ctrl key, and click each line to cancel.
Click Cancel Workflow on the Action Bar.
In the Confirmation dialog, click Yes.

Fields

Field	Description
Row ID	System-generated identification number for the entry.
Date/Time Stamp	The date/time the entry was logged in the workflow log table.
GUID	Global unique identifier generated by the workflow engine that identifies a single workflow request.
Workflow Type	The specific Fund Accounting or Purchasing Workflow. Select: AP - Accounts Payable BA - Budget Adjustment BT - Budget Transfer CO - Change Orders PO - Purchase Orders REQ - Requisitions If your organization uses Vendor Access Center, you will also have the following selections: INV - Invoices VEN - Vendor
Workflow Event	Description of the workflow event. Select: Approved - The workflow log entry was approved in the PowerSchool ERP. Cancel - The workflow log entry was canceled in PowerSchool ERP. Denied - The workflow log entry was denied in PowerSchool ERP. Delete Notify - The record associated with the workflow log entry had been deleted or corrected and rerouted for approval in PowerSchool ERP. Error Cancel - The workflow log entry was canceled using the Cancel Workflow action item in the FAM/PUR Workflow Log Maintenance page. Needs Correction - The workflow log entry was flagged as needing correction in PowerSchool ERP. New - The workflow log entry that is created when a workflow is initiated. Post - The record associated with the workflow log entry has been fully approved and posted in PowerSchool ERP. If you organization users Vendor Access Center, you will also have the following section: Processed - The invoice associated with the workflow log entry has been processed and is not a payable in PowerSchool ERP.
Parameters	The key data fields from PowerSchool ERP being passed to the workflow event.
Error Message	System-generated error messages associated with the entry.
Action Type	The type of event action to search for. This field is required to list the entries from the workflow log table and determines whether you have the ability to delete or cancel workflow for the entries. Select: All - Displays all entries from the workflow log table. You will not have the ability to delete or cancel any entries with this selection. Completed - Displays all entries where the workflow process has completed from initiation to final approval without error. You will have the ability to delete entries with this selection. Errors - Displays all entries where the workflow process had an error. You will have the ability to cancel workflow for entries with this selection. In Progress - Displays all entries where the workflow process has been initiated, but has not completed. You will not have the ability to delete or cancel any entries with this selection. Never Started - Displays all entries where the workflow process never started. You will have the ability to delete entries with this selection. No Current Workflow - Displays all entries where the workflow process started, but no current workflow exists. You will have the ability to delete entries with this selection.