Use this tab to define the number of levels in your financial and project accounting reporting structures. For each level, you will establish the appropriate naming convention which the system then applies as a field name whenever the accounting level appears in Budget Preparation.
You can use up to 10 reporting levels for your financial accounting structure. There are eight levels available for project accounting.
To enable the proper transfer of records when extracting and posting budget data, the Budget Preparation Profile must include the same account ranges, reporting structure, and ledger entry format as the Fund Accounting Profile. If you anticipate any changes affecting these elements, contact PowerSchool support for direction.
Fields
All fields in the Titles tab allow up to 15 characters. Following are the descriptions of the field labels you are defining. These titles only apply to the Budget Preparation System. They should match the titles in the Fund Accounting Profile unless you are making a change in your overall reporting structure for the upcoming fiscal year.
|
Field |
Description |
|---|---|
|
Fund |
Title for the first level in your financial reporting structure. Accounting information is summarized at this level, and offsetting transactions are recorded in the General Ledger using these Level 1 Organization Chart records in combination with records from the Account List. |
|
Orgn 1 - 9 |
Names of the remaining levels in your financial reporting structure, such as Function, Location, Program, and Department. You can use up to 10 levels (Fund plus Orgn 1 through Orgn 9). The titles you enter display in Budget Preparation's Organization Chart and elsewhere throughout the system, for instance, when you use table-help to select an Organization Chart record. The number of levels you define is based on your financial accounting conventions. |
|
Low Orgn |
Title for the lowest level in your financial reporting structure. This field label appears wherever you are entering or viewing a budget transaction. Budget projections and financial transactions are recorded at this level. |
|
Proj 1 |
Title for the highest level in your project accounting structure. This would be the title you use to describe projects that you track for accounting purposes. Expenditures and revenue tied to a project are totaled at this level. |
|
Proj 2 - 8 |
Names of the remaining levels in your project reporting structure, such as Phase, Task, and Materials. You can use up to eight levels, depending on your project accounting conventions. The titles you enter display in the Project List and elsewhere throughout the system, for instance, when you use table-help to select a Project List record. |
|
Low Proj |
Title for the lowest level in your project reporting structure. This field label appears wherever you are entering or viewing a budget transaction for projects. Budget projections and financial transactions are recorded at this level. |
|
Full Account |
22.4 and later. Title for the Full Account field. This field is displayed on reports and in data entry pages when Full Account is turned on in the Fund Accounting profile. |