PowerSchool ERP System Administration
PowerSchool ERP System Administration
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Employee New Hire Notification Workflow Cycle

This section is designed to take you through the cycle of an Employee New Hire Notification Workflow.

  1. A user selects Human Resources > Entry & Processing > Employee > Employee Information and clicks Add New to add the newly hired employee.

  2. The user clicks Finish when all the required pages are complete and removes the employee's pending status. At that time, one of two workflows may be sent:

    • If your organization is using user-defined page 30300 and you have an approval group with workflow task 111-Update New Hire, proceed to Step 3.

    • If your organization is not using user-defined page 30300 and you have an approval group with workflow task 112-New Hire Saved Notification, the Finished Notification workflow notification is sent to all users defined on that approval group.

  3. The updaters or delegates receive the Needs Updating workflow notification either through an email, the Activities panel of the PowerSchool ERP home page, or both, depending on the User Preferences setting. The New Hire Notification e-Form can be launched by either clicking the URL link in the email or the activity in the Activities panel.
    If no action is taken on the e-Form for updating within the time since the Needs Updating workflow type was sent until the time entered in the Remind Every field of the Reminder workflow type, the Reminder workflow notification is sent.

  4. The updaters or delegates make their entries in the section of the e-Form for your organization's user-defined page 30300, select the action for their update, and then click Update.
    If the action is Complete and the updater or delegate is the only person who needs to provide the updates, the Finished workflow notification is sent to the person who added the employee and, if applicable, the Finished Notification workflow notification is sent to the users defined on the approval group for the workflow task 112-New Hire Saved Notification.
    No other workflow notifications are sent under the following conditions:

    • If the action is Complete and the updater or delegate is only one of several people who need to provide updates.

    • If the action is In Progress, regardless of how many people may need to provide updates.