Vendor Bidding Profile

Award Recommendation

Setting indicating the bid award method your site uses. Your selection determines the default sort order for the Bid Award Recommendation report.

Select:

T - Total Price -Unit Price x Number of Units
U - Unit Price -Cost per unit of commodity measurement

Minimum Bid Amount

Lowest price required to convert requisition items to a bid for a particular commodity. When converting requisition items into bids, the system combines the amounts for all items referencing the same Commodity Code. The total is compared with the profile's Minimum Bid Amount to determine whether a bid is needed.

If you do not have a bid minimum, enter 0.00 in this field. In this case, bids are generated regardless of the total price for a Commodity Code's requisition items.

User Assigned Bid Number

Checkbox determining whether bid numbers are entered by your personnel or if they are system-generated. Select the box to allow user-assigned bid numbers. For system-assigned numbers, leave the field blank.

Next Bid Number

Number that will be assigned to the next bid created. If you left the User Assigned Bid Number field blank, then you need to enter a starting number. The system increments the number for subsequent bids.

Pre-Encumber Bid Requisition

Checkbox determining whether the system should pre-encumber bid requests entered in Vendor Bidding and Purchasing requisition line items in the bidding process.

• Select the checkbox if the system should pre-encumber bid requests entered in Vendor Bidding and Purchasing requisition line items undergoing bidding.

• If you do not want bid items pre-encumbered, leave the box blank.

You cannot access this field if there are open bid requests or requisition items undergoing bidding.

Alter Awarded Items

Checkbox determining whether users can make changes to a bid item even after it has been awarded. The ability to make this kind of change also depends on whether the user has the proper security resource. Select the box to allow changes for awarded bid items. To prevent this, leave the field blank.

Format Commodity Code

Checkbox determining whether the system should automatically format your Commodity Codes with dashes, as in the following pattern: xxx-xx-xx-xxx. For instance, the code 1001111100 would be formatted as 100-11-11-100.

Select the checkbox to allow the automatic formatting. If you do not want system-formatting, leave the box blank.

• If you already format your Commodity Codes in the exact manner explained above, select the box.

• If you do not use dashes and your codes are 10 or less characters in length, leave the box blank.