Employees can use Employee Access Center to initiate, correct, and review their leave requests and monitor their leave taken. If they are an approver for any role tied to a workflow, they can also access the Task List to process approvals. This section will discuss the pages within Leave Information and the EAC Profile settings related to those pages. For details on approving leave, refer to Task List.
EAC Disclaimer Setup
Your organization can add disclaimers to the pages within the Leave Information option to assist your employees in understanding each page. These disclaimers can be 2000 characters in length. The disclaimer identifiers for the pages are: 2 – Leave Calendar Page, 7 - Leave Banks Page and 28 – Leave Requests Page.
EAC Profile Setup
Use the Leave Setup Category of the EAC Profile to setup how the Leave Information pages will display to your employees. For details, refer to the table of unique identifiers for the Leave Setup Category below.
Add Disclaimers to Identifiers
-
In Employee Access Center, select Administration, then Disclaimers to display the Disclaimer Maintenance page.
-
In the list section, click Edit on the desired Identifier to display the text box.
-
In the text box, enter the information you want to display to your employees. The text box holds up to 2000 characters.
-
Click Save.
-
To review the disclaimer, access the appropriate page by selecting Employee Access Center, then Employee Tasks, then Leave Information.
Your organization may have changed the name of the menu option, Leave Information, to something more relevant to your employees. This is done through the Leave Setup Category in the Employee Access Center Profile, Identifier 2131 - Leave Information Page Title.
Update Identifiers
-
In Employee Access Center, select Administration, then Profile to display the Profile Maintenance page.
-
In the Choose a Category drop-down list, select Leave Setup.
-
In the List section, click Edit on the desired identifier. Depending on the identifier, you may have a text box or a drop-down list.
-
For color identifiers, click the Palette Picker to choose the color based on Web Safe, Windows System or Grey Scale palette choices. Select the palette from the drop-down list. Hover over the various colors to display a sample of that color. When ready, click the desired color. That color choice's value code will display for the value of the identifier.
-
Click Save.
Unique Identifiers for the Leave Setup Category
|
Identifier |
Description |
Display/Usage |
|---|---|---|
|
2510 |
Calendar Holiday Color |
The color that will display on the Leave Calendar page for Holidays defined in the Calendar table and associated with employees' primary pay rates. |
|
2105 |
Calendar Leave Color 1 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 1st field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2106 |
Calendar Leave Color 2 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 2nd field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2107 |
Calendar Leave Color 3 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 3rd field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2108 |
Calendar Leave Color 4 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 4th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2109 |
Calendar Leave Color 5 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 5th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2110 |
Calendar Leave Color 6 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 6th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2111 |
Calendar Leave Color 7 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 7th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2112 |
Calendar Leave Color 8 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 8th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2113 |
Calendar Leave Color 9 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 9th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2114 |
Calendar Leave Color 10 |
The color that will display on the Leave Calendar page for leave taken for leave code entered in the 10th field of the employees' leave bank. This color will also appear next to the leave title in the legend at the bottom of the Leave Calendar page. |
|
2104 |
Calendar Non-Workday Color |
The color that will display on the Leave Calendar page for Non-Workdays defined in the Calendar table and associated with employees' primary pay rates. |
|
2172 |
Calendar Weekday Color |
Not currently used. |
|
2173 |
Calendar Weekend Color |
The color that will display on the Leave Calendar page for Weekends for the calendars associated with employees' primary pay rates. Weekends are any Saturday or Sunday that are not weekend work days for the calendar. |
|
2103 |
Calendar Workday Color |
The color that will display on the Leave Calendar page for all workdays for the calendars associated with employees' primary pay rates. Workdays are any days that are in the Weekend Work Days and NOT in the Holidays or Non-Work Week Days. |
|
2168 |
Cutoff Date for Leave Detail |
Used on the Leave Banks page. The date entered in this field determines the attendance history that will be displayed to the employee. Attendance history records that are dated on or after the date will display. If all attendance history records should be displayed, then enter a date that is prior to the earliest attendance record. |
|
2203 |
Display Historical Leave |
Setting to determine if the View History Leave dropdown field displays at the bottom of the Leave Calendar page. |
|
2710 |
Display Pending Balance in Leave Banks Information |
Setting to determine if the Pending Balance column will display on the Leave Banks page. |
|
2708 |
Leave Calendar Color For Dynamic Leave Requests |
The color that will display on the Leave Calendar page for leave requests submitted by the employee. The selected color will remain on the Leave Calendar until the attendance record for the leave request has been posted. |
|
2131 |
Leave Information Page Title |
Title your organization chooses to call the Leave Information menu option. If left blank, the menu option will be left as the default – Leave Information. When you edit this identifier, use the Hide Page checkbox to remove the menu option from all your employees. |
|
2709 |
Link to Leave Request Detail Page |
The URL that will take the user to the Leave Request Detail page. |
|
2102 |
Show Leave Calendar |
Setting to determine if the Leave Calendar page will display for your employees when they access Leave Information. |
|
2117 |
Units for Leave |
Setting to determine the word that appears in the Unit of Leave column on the Leave Banks page if the leave code does not have a value in the PowerSchool ERP Human Resources Reference Table Leave Table's Leave Unit field. |